Office Manager (100%)

We are looking for an energetic, motivated, detail-oriented individual, who likes to multi-task but can stay focused and organized on task at hand. The right candidate will be a devoted team player with a “can do” attitude. The ideal candidate will be able to effectively coordinate meetings and other office events. They should also possess a friendly demeanor so they can effectively interact with office visitors and colleagues.

Who we are:

GMS, founded in 2006, is a global messaging provider that offers monetisation solutions for mobile operators in A2P, P2P and P2A messaging, as well as multi-channel messaging solutions for enterprises. Pioneers in messaging monetisation and leaders in the CIS region, GMS has since expanded to over 200 countries.

What you’ll do:

  • Ensure smooth running of the office and help improve company procedures and daily operations as well as business continuity in office management and high standards of office management performance.
  • Manage legal & budget aspects – organize timely signing of rent agreements, control rent budget, office insurance budget, budget for parking, administrative and office supply budgets.
  • Manage the work of Reception by answering phone calls, provide general support to visitors, being the first contact point for all external contacts of GMS.
  • Maintain the office in an excellent condition and arranging necessary repairs. Responsible for a high standard of cleanness and organization throughout all workdays as well as morning and evening check of the entire office.
  • Manage, overview and drive all the office related tasks: Cleaning plan, Plants, Office Supplies, Kitchen etc. and Liaise with facility management vendors, including catering and security services and ensure proper organization of communication and cooperation with them to ensure timely and due office cleaning, documents flow, etc (i.e., contracts monitoring and update, bills payment, etc.).
  • Closely coordinate with IT department on all office equipment to ensure that all the employees have their requests processed and properly executed.
  • Cooperate with the Accounting team regarding office related expenses.
  • Provide administrative support to the legal team when required and possible to align with office management queries.
  • Being responsible for all the mailing / UPS to ensure timely and cost-effective exchange of correspondence and other documents/ things between the company offices and with customers.
  • Address employees’ queries regarding any office management issues (e.g. stationery and other office supplies, conference room bookings, hardware, etc.).
  • Provide administrative support to C-Level Employees in GMS AG Office.
  • Together with Marketing department plan and organize in-house or off-site activities, like events, celebrations, and conferences.

What we expect:

Education:

  • Commercial apprenticeship or equivalent
  • Further education as a Receptionist/Office Manager a strong plus

Working Expertise

  • Experience in the areas of Administrative Assistance / Office Management (min. 2 yrs)
  • Experience with working in multinational companies and Management

Other Requirements:

  • Fluent in German and English;
  • Client-oriented approach and high service mentality;
  • Knowledge of office administrator responsibilities, systems, and procedures;
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular);
  • Vendor / Supplier Management experience;
  • Knowledge of a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties;
  • Excellent written and verbal communication skills;
  • A creative mind with an ability to suggest improvements;
  • Attention to detailsprofessional attitude to colleagues and partners.

*Due to company quota we are only able to consider Swiss/EU/EFTA citizens for this position

What we offer:

  • Multicultural & dynamic environment;
  • Global projects & challenging tasks;
  • One-of-a-kind company culture – a mixture of talented people with open mindset and great sense of humor;
  • Customer oriented culture with a high respect to both internal and external customers;
  • Our values – Commitment, Integrity and Progress – are vivid in day-to-day company activities;
  • Competitive salary and bonus system based on appraisal results.

Choosing GMS, you choose progress!

Apply Now

Grow together with our team










Meet our people

Working for GMS is like climbing a mountain that you haven’t scaled before. You are looking forward to new challenges and difficulties that need to be overcome. And you learn something new and discover hidden forces within you with every step. And now, a new peak has been reached, another goal is in the piggy bank of achievements. And it seems that there is nowhere higher, but there are hundreds of new peaks on the horizon … 😊 The people are just as important: those who have traveled all the way with you and are ready to go further. My warmest thanks and appreciation to the team!

Maryna Ishchanova

Internal Communications Specialist

Working for GMS is a constant dynamic. There is no place for the word “boring”. There is always a productive atmosphere in the air. It is all about working on different tasks and projects, the opportunity to brainstorm with like-minded people, as well as working in a multicultural environment with the taste of small and big victories. But the main thing is the team. Every day you come to work and meet interesting, versatile people – professionals in their field. Those with whom it’s not only fun to work in a team, learn something new, achieve results, but also relax and have a great time outside of work

Yevhenii Riabov

A2P (MEA) Unit Manager

Working for GMS is a big responsibility. I’m the first person to meet potential colleagues and induct them into the company.  Everything that I say, the way how I say it, intonation and even mood are important. This is really a big challenge. My work at GMS can be compared to walking on a volcano. Today it can be quiet and stable, and the very next day seismic activity is approaching.

Tetiana Vachi

Head of Recruitment Division

GMS is teamwork. It’s a great pleasure to set unattainable goals and achieve them, thanks to your own efforts and colleagues’ support. GMS is primarily a challenge to yourself: are you ready to work at that rhythm? Can you make decisions on your own quickly to achieve the result? People are our most valuable resource. When we launch complex projects, our motivation becomes even stronger and tasks become more ambitious. Then it’s time for the next kick-off strategy!

Vadym Podkolzin

Key Account Manager

Work at GMS is the desire and need for continuous development, the search for new solutions, and the acquisition of new knowledge. The dynamics of growth and development of the company stimulates you to grow and improve. When people around you give their best and do the impossible, you simply cannot stand by, but have to take up a shovel and look for diamonds. It doesn’t matter that diamonds are not mined with a shovel and obviously not in the ground, but you do it anyway. Nothing is impossible if you are a thrilling GMSguy!

Dmytro Lytvynov

Regional Director

Working for GMS is all about working with unique, creative people. At work, as well as in life, there are challenges and difficulties. And it is the team that instills you with confidence in your abilities, supports you at all stages, motivates you to move on. Together we are developing and reaching new heights at work, in sports, and in life. This is the key to our success. #GMSFamily – this is US!

Sergii Kharkov

Senior Project Manager

GMS is a source of self-development and excellent prospects. It is here, where thanks to the focus, the quality of tasks, and perseverance – you can prove yourself and also be marked by colleagues and team leaders. Namely in GMS – you can feel the very team-bulding and networking.

Dmytro Shpatakovskyi

Engineer

Work at GMS is all about constantly solving complex tasks together with a team of professionals. A large and friendly team, that easily deals with all ambitious tasks and challenges: “Impossible is possible!” Together we achieve our goals, develop professionally and personally, and accept any difficulty as a challenge.

Denys Kapliuk

Senior Lawyer

For me, working at GMS is the challenge: “To be better today than yesterday”. Every year our company reaches new heights, our tasks become more and more complicated and interesting. We are not afraid of taking risks and we are able to transform quickly to be always the leader of our business. I am very motivated by this crazy drive, a friendly and professional team, the opportunity to develop and realize myself.

Andrii Nastenko

Head of Business Analysis Division